Wiley 978-0-470-18471-4 Datasheet

Chapter 1: AdministeringQuickBooksIn This Chapter Keeping your data confidential Using QuickBooks in a multi-user environment Closing QuickBooks U

QuickBooks in a Multi-User Environment488After you finish with the review of user rights and access, you can clickFinish. From this point forward, the

Book VIIChapter 1AdministeringQuickBooksQuickBooks in a Multi-User Environment489Figure 1-9:The ViewUserAccessdialog box.Figure 1-8:The UserList dialo

A Few Words about Closing490To remove a user, you also use the User List dialog box. Simply select theuser and then click the Delete User button. Quic

Book VIIChapter 1AdministeringQuickBooksSimultaneous Multi-User Access491Producing an Audit Trail ReportTo produce an Audit Trail report, simply choos

Maintaining Good Accounting Controls492After you have set up the multiple users, however, you can install the Quick-Books program on other personal co

Book VIIChapter 1AdministeringQuickBooksMaintaining Good Accounting Controls493owner. By having access to the accounting system, users can either inad

Maintaining Good Accounting Controls494easily be able to steal cigarettes and also adjust inventory recordsthrough cash register sales for cigarettes.

Book VIIChapter 1AdministeringQuickBooksMaintaining Good Accounting Controls495that you take responsibility for ensuring that employees are trained to

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Keeping Your Data Confidential480I don’t describe how Windows-level security works in this book. If you arealready employing Windows-level security, y

Book VIIChapter 1AdministeringQuickBooksQuickBooks in a Multi-User Environment481QuickBooks in a Multi-User EnvironmentYou aren’t limited to using jus

QuickBooks in a Multi-User Environment4822. Tell QuickBooks that you want to add a user by clicking the Add Userbutton.When you click this button, Qui

Book VIIChapter 1AdministeringQuickBooksQuickBooks in a Multi-User Environment483If you indicate that the new user should have access to all areas ofQ

QuickBooks in a Multi-User Environment484As a general rule, when it comes to accounting controls, you want toprovide the minimal amount of access. If

Book VIIChapter 1AdministeringQuickBooksQuickBooks in a Multi-User Environment485allows you to specify what access this new user has in the purchasesa

QuickBooks in a Multi-User Environment486You limit rights in each of these other areas in the same way that you dofor the sales and accounts receivabl

Book VIIChapter 1AdministeringQuickBooksQuickBooks in a Multi-User Environment487One of the problems with QuickBooks is that it doesn’t limit in any o