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Chapter 1
Getting to Know SharePoint
In This Chapter
Identifying the technologies that enable SharePoint
Figuring out licensing requirements
Discovering SharePoint’s role in your organization
Deciding which projects to start with
Getting ready to implement SharePoint
I
f you believe everything you read on the Internet (and who doesn’t?), you
know that SharePoint is either an over-hyped Microsoft product with no
real business value or it’s the next Messiah in information and knowledge
management. So, which is it? Only you can answer that question.
SharePoint’s usefulness in your organization is determined by whether
SharePoint has a role in your existing information systems environment. To
determine SharePoint’s role, you really have to understand what SharePoint
is and what it does. However, simply having this knowledge doesn’t guaran-
tee you a successful SharePoint implementation. However, it does give you a
strong foundation, which is what this chapter is all about.
Understanding SharePoint Technology
SharePoint is a family of technologies from Microsoft that provides a server
infrastructure to support the needs of information workers and their employers.
These needs include collaboration, knowing who’s online, document storage,
and the ability to inform and be informed. The companies that hire information
workers need to audit, monitor, organize, retain, and protect information.
SharePoint makes it possible for companies to engage all their information
workers through the tools people are using already — Office clients (such as
Word and Excel), Internet browsers (such as Internet Explorer), and e-mail
clients (such as Outlook). Obviously, SharePoint works best with Office 2007.
Whether you’re using Office 2007 or OpenOffice, SharePoint gives employers
a means to connect with workers where they work — at their desktops.
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Summary of Contents

Page 1 - Getting to Know SharePoint

Chapter 1Getting to Know SharePointIn This Chapter Identifying the technologies that enable SharePoint Figuring out licensing requirements Discover

Page 2

Several additional SharePoint products go beyond MOSS 2007: MOSS 2007 for Search Standard Edition: This server license offerssmall- to medium-sized b

Page 3 - SharePoint Release Timeline

SharePoint’s Role in Your CompanyAlthough understanding the technologies that enable SharePoint andSharePoint’s features is important, I believe that

Page 4 - Laying the foundation

 Sanitized product and company information is stored on Web sites. Meeting invitations, announcements, and discussion threads arestored in e-mail In

Page 5

The problem with structured assets isn’t managing the assets; the problem is managing access to the assets. What makes structured assets so easy toman

Page 6 - What’s in a name?

Contrary to what IT staff want to believe, less structured information assetsare stored in more places than just file servers, such as the following:

Page 7 - Kicking it up a notch

control. Although businesses don’t want their employees’ sales presentationsto be boring, stuffy, and staid, they do want the environment in which the

Page 8 - Operating System

SharePoint as the hubWith the significant investment companies have made already in people andtechnology, how can SharePoint possibly have a role in t

Page 9 - Licensing SharePoint

 Web applications: Web applications are most often used to create an information environment for a single company. If the company isespecially large,

Page 10

The containers that are often created and managed by business users includethe following: Sites: SharePoint sites are usually created for a specific

Page 11

Selling SharePointWhen you make new discoveries about SharePoint’s capabilities, don’t besurprised if everyone else doesn’t fall in line. You have to

Page 12 - Accessing structured assets

By reaching workers where they work, companies can use SharePoint as akey component for implementing new strategic initiatives and internal com-munica

Page 13 - Managing unstructured

Getting Started with SharePointHaving a set of objectives in mind is important when you start implementingSharePoint. Developing a list of objectives

Page 14 - Type of Asset Examples

Advanced uses of MOSS 2007 include the following: Integrating data from back-end business databases in lists and librariesbeing used by teams and dep

Page 15

I like to plot the values on a scatter chart in Excel with the X-axis values inreverse order. The graph provides a visual representation of which proj

Page 16 - SharePoint as the hub

Getting a hunting licenseBecause every business is different, every SharePoint implementation looksslightly different. Only you can determine what tho

Page 17 - SharePoint

 Image files can be stored in picture libraries. Users can create Web pagesto display the images for everyone to see. Images used for production ofWe

Page 18

There are many additional roles. Some are part and parcel to projects. Forexample, you obviously need a project manager. It’s probably also a goodidea

Page 19 - Selling SharePoint

Technical folks are also responsible for planning for the deployment of theserver farm. This requires coordination with other planners to ensure thatt

Page 20

 Decide how users will access SharePoint with which kinds of clients. Decide how to filter content so users see views that are personalized totheir

Page 21 - Choosing SharePoint projects

38Part I: Setting Up SharePoint 05_099414 ch01.qxp 3/2/07 6:50 PM Page 38

Page 22

In the days of client/server applications, an application commonly consistedof a relatively short stack of technologies. A Windows application might b

Page 23 - Getting a hunting license

 Understand the skills necessary to implement and support SharePoint:SharePoint requires a lot of skills, and it’s not likely that you have all ofthe

Page 24 - Preparing for SharePoint

ASP.NET is the Microsoft platform for building Web applications. A Web application is more sophisticated than a Web site, which may only displayinform

Page 25

• Manage content approval (see Chapter 15).• Use list items and libraries in a business process (See Chapter 8)WSS includes many specialized kinds of

Page 26

scenario for SharePoint is Active Directory, although SharePoint supportscustom authentication schemes (such as forms-based authentication) aswell. Se

Page 27 - Planning for applications

MOSS combines the services of WSS, along with its own core services andapplication services to create MOSS 2007 applications (see Figure 1-3). MOSS200

Page 28

Chances are your company doesn’t rely on just one of these applications. Inreality, you combine features from each application to meet your business’s

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