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O
utlook is one of the most widely used programs in the world. The
latest version, called either Outlook 12 or Outlook 2007 (but sim-
ply Outlook from here on) takes a great program and makes it even
better. What is it about Outlook that makes it the one indispensable program
on many people’s computers?
The way I look at it, Outlook is the digital version of a Swiss Army knife. It
doesn’t do just one or two things, it does a whole bunch of things and
equally important, it does them well. You may not need all of Outlook’s
capabilities, but it’s a pretty sure bet that you need some of them.
How many people do you know who don’t use email? That’s one of Outlook’s
abilities. How about keeping track of contact information for friends, family,
and business associates? That’s another. Do you need to schedule meetings,
appointments, and social engagements? Outlook can help. This is what makes
Outlook so popular it takes a bunch of commonly needed capabilities and
rolls them together into a single well-designed and easy-to-use program.
The key concept here is productivity. Outlook is carefully designed to inte-
grate information and tasks in a way that will save you time, errors, and
headaches.
This chapter gets you started with Outlook by taking you on a quick tour of
all the program features. I think this is the first step in learning any program
you need to know what it can do before learning how to do it! After a look at all
the things you can do with Outlook, the chapter ends with some information
about what’s new in this version of Outlook.
3
IN THIS CHAPTER
Outlook overview
Messaging
Managing contacts
Scheduling
Organizing information
Searching
Reading news and other
information
Getting Started with Outlook
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COPYRIGHTED MATERIAL
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Summary of Contents

Page 1 - COPYRIGHTED MATERIAL

Outlook is one of the most widely used programs in the world. Thelatest version, called either Outlook 12 or Outlook 2007 (but sim-ply Outlook from he

Page 2 - Managing Contacts

FIGURE 1.7Designing a userform for custom data handling.What’s NewIf you have used an earlier version of Outlook you will be glad to know that there h

Page 3

FIGURE 1.8The main Outlook screen retains the menu and toolbar of earlier versions.FIGURE 1.9Other Outlook windows use the new tabs and ribbon look.13

Page 4 - Scheduling

Instant SearchIn a single step you can search through all your email messages, attachments, contacts, tasks, andcalendars to find the information you

Page 5

Attachment PreviewerNo longer do you need to open an email attachment in its native application, such as Word orExcel, to see what it contains. This c

Page 6 - Managing Information

RSS FeedsOutlook now provides integrated RSS (Really Simple Syndication) capabilities. You can view RSSinformation just like you would email messages.

Page 7 - Mobile Service

MessagingWho could survive in today’s connected world without email? Messaging is at the heart of Outlook’scapabilities, and you’ll even find some peo

Page 8 - Security

nEmail addresses (as many as needed).nWeb page address.nInstant messaging address.Of course a contact entry need not include all this information — ma

Page 9 - Custom Solutions

SchedulingYou say that you have a really busy life? That’s a common complaint these days — everyone seemsto have more and more to do. It’s a lot easie

Page 10 - What’s New

nYou can publish your calendar so that your coworkers can view your schedule and notplan meetings or other events when you are busy.nYou can view othe

Page 11 - Getting Started with Outlook

Managing InformationIn addition to contacts and scheduling, Outlook has two other tools for keeping track of information. Notes are a very simple mean

Page 12 - Mail as Tasks

FIGURE 1.5Journal entries keep track of the time spent on various activities.Mobile ServiceIt’s hard to imagine life before the advent of mobile phone

Page 13 - Calendar Features

CategoriesOutlook categories are not so much a tool in their own right, like email or the calendar, but theyare a feature that can greatly simplify yo

Page 14 - Email Postmarks

FIGURE 1.6Viewing RSS feeds in Outlook.Custom SolutionsNo matter how well designed it is, no application can be a perfect match for each user’s indivi

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